Preparing and Uploading Your Virtual Presentation

50th European Solid-State Device Research Conference

46th European Solid-State Circuits Conference

Dear ESSCIRC ESSDERC  Virtual Educationals Presenters,

On behalf of the ESSCIRC ESSDERC 2020 Organizing Committee, we would like to thank you for your patience and understanding during this time of transition to Virtual Educationals. The Organizing Committee has decided that the 2020 Conference will now be a series of virtual events of select, on-demand presentations.

 

Your presentation material will only be made available to attendees (i.e. those who have registered for the Educationals)  for a limited period of time, beginning Monday, September 7, 2020.

 

Please note the following: 

  • the files to be provided for each presentation are 3:

  1. a pre-recorded video with voice-over-slides, in MP4 format 

  2. a much shorter version of your pre-recorded video (maximum 2 minutes) which should summarize and give key messages of your presentation, also in MP4 format

  3. your slide presentation, in pdf format (this file will be downloadable by all attendees) 

  • deadline for final version of materials to be uploaded on the virtual platform: August 31, 2020, although we highly recommend that you upload all your files some days before this very final deadline, in order to avoid any technical problem.

HOW TO NAME YOUR FILES

We are sure you understand we need to unmistakably identify all your files,  therefore please be so kind to strictly follow the instructions here below: 

  • start with the number assigned to your Educational and the alphabetical letter assigned to your presentation (check programs)

  • add « _ »

  • then add your surname

  • then «  -slides » /nothing for the whole MP4 file/ «  -summary » for the shorter version

 

Example​: the 3 files of the first presentation in the first Educational, that is

 

1) Quantum Computing: Myth or Reality?

a) Introduction to Quantum Computing: Fundamental Physics to Quantum Experimental Platforms (I)

Tristan Meunier (CNRS, France)

will be

  1. 1a_Meunier.mp4

  2. 1a_Meunier-summary.mp4

  3. 1a_Meunier-slides.pdf

 

HOW TO CREATE MP4

There are several video conferencing tools available to easily record a presentation.  In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

 

You can also use the two step method covered below:

 

Audio/Video File requirements:

  • A bit rate of 1mbps or less: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate. (*Note: The platform will accept videos with a higher bit rate, but some quality may be lost during the upload process)

  • Resolution = 720p HD

  • Presentation length (please check it with your Educational Session Chair/Organizer in order not to exceed the maximum duration of your Educational

 

Tips for recording:

  1. Use as quiet an area as possible

  2. Avoid areas that have echo

    • Rooms should be fairly small

    • Sound dampening with carpeting, curtains, furniture

  3. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection

  4. Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.

  5. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.  Make adjustments if needed.

 

Standards and Templates (for PPT, PPTX, PDF):

Format.....................................PPT / PPTX/PDF

16×9 (widescreen)....................16x9 aspect ratio

 

Uploading Your Files to the Virtual Event Platform

After you have prepared your 3 files, follow the upload instructions your Educational Organizer sent you by email. 

If you have any questions, please email IEEE MCE’s David Stankiewicz at d.stankiewicz@ieee.org

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 46th European Solid-State Circuits Conference